Takehara City, Hiroshima / Handbook for Japan Preschool Exchange

1. About the Preschool and Accommodation Facilities

Preschool NameChuou Preschool
Official Websitehttps://takehara-chuou.localinfo.jp/
Address2-4-29 Honmachi, Takehara City, Hiroshima
Phone Number+81 846 22 3000
Preschool Size130 children
Age Range6 months to 6 years old
Drop-off Time8:00 to 9:00
Pick-up Time17:00
Extended DaycareAvailable (*1)
Food AllergySupported
AttirePlain clothes
Distance between Preschool to Accommodation8.3 km (13 mins. by car)
  • (*1) Extended daycare hours: 17:00 to 18:30.
  • Saturday care is available.
  • School bus option is available. (No bus service on Saturday)
Chuou Preschool2023/11/7 6:512024/4/3 6:22Accommodation (Setouchi Golf Resort) and Surroundings2023/11/7 6:512024/3/29 1:06

2. Application Process - From Reservation to Departure

Please feel free to contact us for any inquiries or applications: Click here. The Operations Office will respond to you via email.

2. Online Consultation

You will be invited to our online consultation. Please let us know what you would like to experience in this program.

3. Reservation

Once your request has been finalized, please make your reservation through the designated reservation website we will send to you.
You will be asked to enter payment information at the time of reservation, but the actual date of payment will be the check-in day at the accommodation.
We will send the reservation approval email once your reservation has been confirmed.

4. Documentation

We will provide you with the application form for your child who will be participating the program. We also send the detailed information of the program. Please read it through before the online meeting with the preschool.

5. Online Pre-meeting with Preschool

We will set up an online pre-meeting with the preschool staff approximately 2 months before the program. Please let us know your questions or concerns.

3. Cancellation Policy

If you cancel your reservation after booking, the following cancellation fees will apply.
Cancellation Date (*1)Cancellation Fee
From the reservation (*2) to 91 days prior to the programJPY 15,000 (incl.tax) as handling fee
From 90 to 61 days prior to the program20% of the total fee
From 60 to 31 days prior to the program40% of the total fee
From 30 days to the day of the program100% of the total fee
(*1) Cancellation date is based on the time when the customer notifies the Operations Office of the cancellation by emailing (support@hoikuen-ryugaku.zendesk.com) (excluding Saturdays, Sundays and Japanese holidays). (*2) "From the reservation" is defined as the time when you send a reservation request through the reservation website.
  • Regarding changes and cancellations of accommodation fees, they will be subject to cancellation fees and change fees related to arrangements made by our accommodation providers, as well as the separate travel conditions outlined in the Stipulation for Travel Agency (Travel Handling: Kitchhike, Inc. Tokyo Metropolitan Government Registered Travel Agency: No. 2-8502).
  • The cancellation fee amount varies depending on the length of stay. For changes in the schedule after booking, it will be treated as a cancellation followed by a new reservation, incurring the same cancellation fees.
  • As preparation is required on the preschool's side and coordination with accommodation facilities, cancellation or schedule changes close to the travel start date will incur expenses, and we would appreciate your understanding in this matter.

4. Contact Information

For inquiries related to Japan Preschool Exchange, please contact the following Japan Preschool Exchange Operations Office email address: support@hoikuen-ryugaku.zendesk.com
  • Please refrain from direct inquiries to preschools or accommodation.
  • Please note that there may be a delay in our response. Thank you for your understanding in advance.

5. Important Notes

Acceptable age ranges and numbers of children
The number of children and age ranges that can be accepted differs depending on the preschools. For details, please refer to the information page of each preschool and be sure to check before applying.
Orientation Care
Orientation care (short-time care for the first few days) may be necessary depending on the child’s condition. We may ask you to pick up your child if he or she becomes ill in an unfamiliar environment that makes it difficult to care for the child.
Please note that no refunds will be made in the event that you are asked to pick up your child after a short period of time.
Transportation Information
A car might be required in some areas in Japan. Please check the surrounding environment and maps of each area in “About Accommodation and Surroundings” before applying.
Little Bit of Cash Might Help
In local areas in Japan, there may be places where you will be asked to pay for things such as parking in cash at your destination that are not included in the program fee. Please bring enough cash in advance. For details, please refer to the "Accommodation and Surroundings" page for each area.
Travel Insurance
We recommend that you purchase travel insurance to be prepared for any unexpected situations.
Rules for Photography
Please follow the instructions of the preschool teacher when taking pictures.