Handbook for Japan Preschool Exchange in Ueda-city, Nagano

IMPORTANT】Important Information

Please read this first

◎ Please refrain from making direct inquiries to the facility or accommodation.
As this places a significant burden on the host community, we are consolidating inquiries through the management office for confirmation. Please be aware that responses may take some time, and we appreciate your understanding in advance.
◎ Please submit application documents within the specified deadline.
In preparation for your family's arrival, teachers and accommodation staff will conduct preliminary checks. We kindly request your cooperation in preparing and submitting the necessary documents by the designated deadline.
◎ Recommended enrollment in domestic travel accident insurance (optional)
As a precautionary measure, we recommend enrolling in domestic travel accident insurance. Enrollment is optional, so please consider this option at your discretion.
◎ Regarding the schedule during nursery school enrollment
Initially, a familiarization period may be necessary based on the child's age. We recommend allowing flexibility in scheduling work considering potential adjustments due to the child's health and adaptation to an unfamiliar environment.
◎ Please bring an ample amount of cash to your study abroad destination.
There may be expenses such as meals and parking fees that are not included in the accommodation charges and need to be paid in cash on-site. Please ensure you have enough cash prepared in advance.
◎ Response to infectious diseases such as COVID-19.
・Cancellation due to infectious diseases such as COVID-19: In principle, cancellation fees will be charged based on the cancellation policy at the time of booking. We appreciate your understanding in advance.

Preschool Introduction in Ueda City, Nagano Prefecture

Experience a Japan Preschool Exchange opportunity in Ueda City, Nagano Prefecture, where the abundant natural environment harmonizes with the curriculum of an International Baccalaureate (IB) certified school.

Program Details

Application Period
August 20, 2023 (Sun) - September 2, 2023 (Sat) September 3, 2023 (Sun) - September 16, 2023 (Sat) September 17, 2023 (Sun) - September 30, 2023 (Sat) October 1, 2023 (Sun) - October 14, 2023 (Sat) October 15, 2023 (Sun) - October 28, 2023 (Sat) October 29, 2023 (Sun) - November 11, 2023 (Sat) November 12, 2023 (Sun) - November 25, 2023 (Sat) November 26, 2023 (Sun) - December 9, 2023 (Sat) December 10, 2023 (Sun) - December 23, 2023 (Sat) January 7, 2024 (Sun) - January 20, 2024 (Sat) January 21, 2024 (Sun) - February 3, 2024 (Sat) February 4, 2024 (Sun) - February 17, 2024 (Sat) February 18, 2024 (Sun) - March 2, 2024 (Sat) March 3, 2024 (Sun) - March 16, 2024 (Sat)
※ All durations are 13 nights and 14 days. ※ There will be no acceptance from August 13, 2023 (Sun) to August 19, 2023 (Sat) and from December 24, 2023 to January 6, 2024.

Included in the Plan
・Childcare temporary custody fees, meals, and snack expenses (for 10 weekdays) ・Accommodation and daily essentials ・Wi-Fi usage fee at the accommodation facility

About the Preschool and Accommodation Facilities

About Preschool🌸About Preschool2023/8/9 14:352023/10/10 9:19Accommodations and Surroundings🏠Accommodations and Surroundings2023/8/9 14:352023/10/10 8:40

About the Required Documents

We will provide you with separate guidance via email.

About Pre-Interview with the Preschool Teachers

We will provide you with separate guidance via email.
A pre-interview will be conducted with the preschool at the Preschool Exchange destination. This is an opportunity to directly communicate with the teachers for questions and discussions. This will be a zoom interview. Please access the following link and enter the room when the reserved time arrives.
■ Click here to access zoom for interviews. Meeting ID: 885 0791 0332 Passcode: 460951 ※You can connect with your PC or smartphone.

Cancellation Policy

If you cancel your reservation after booking, the following cancellation fees will apply.
Cancellation Date(*1)Cancellation Fee
From Booking (*2) to 91 days prior to the programJPY5,500 (Handling fee)
From 90 to 61 days prior to the program20% of the total fee
From 60 to 31 days prior to the program40% of the total fee
From 30 days to the day of the program100% of the total fee

Application to Departure Process


1. Application & Inquiries (incl. Reservation)

Please feel free to contact us for any inquiries or applications. Click Here The operation desk will respond to you via email.

2. Reservation

We will provide the link after a zoom consulting. Please apply through process 1.

3. Confirmation of Reservation from the Administration Office

Upon making a reservation through the special site, your reservation will be confirmed with the "Reservation Approval Notice" from the administration office. ※ Please note that although payment information is required in advance, the actual payment date will be the "first day of the preschool exchange" as the starting date. ※ Depending on the age of other children preschool exchange at the same time or the availability of the preschool, there may be cases where we cannot accept your application. (We regret that we cannot provide individual responses regarding specific preschool conditions. Thank you for your understanding in advance.)

3. Registration of Family Information

After the reservation is confirmed, we kindly ask you to register your family information through the Google form that will be sent by the administration office.

4. Interview with the Preschool

Once the registration of family information is completed, we will send you a notification regarding the interview reservation.
We will conduct a preliminary interview with the preschool where your child will be enrolling. This will be an opportunity for you to directly communicate with the teachers and ask any questions you may have.
The interview is scheduled for approximately 30 minutes during weekdays, about one month before the departure.